Operations Assistant

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM Australian Eastern Standard Time, with a 1-hour break

Salary: $1,200 per month

Job Overview: 

We are looking for a proactive, detail-oriented, and highly organized Executive Assistant / HR Coordinator to support the Director and help manage HR and operational functions. This remote role requires strong multitasking skills and the ability to operate independently while managing administrative, HR, and executive support tasks to keep the business running smoothly.

Key Responsibilities:

Executive Support:

• Manage the Director’s emails, calls, and calendar to help prioritize tasks effectively
• Prepare internal documents, presentations, and reports
• Assist with personal and business-related tasks, including travel and office needs
• Coordinate schedules for internal meetings, reviews, and training sessions

HR & People Operations:

• Run end-to-end recruitment campaigns: posting, screening, and shortlisting candidates
• Manage onboarding and offboarding processes, including documentation and system setup
• Monitor and maintain records for leaves, performance reviews, and employee KPIs
• Coordinate training schedules, team events, and support employee engagement efforts
• Ensure compliance with internal HR procedures and documentation standards

Operational & Administrative Support:

• Support day-to-day operational needs and assist in project coordination with the leadership team
• Implement follow-through on the Director’s initiatives and team-wide directives
• Help track and report team performance metrics and internal operating rhythms

Qualifications:

• Proven experience as an Executive Assistant, HR Coordinator, or in a similar administrative support role
• Strong organizational and multitasking skills with the ability to work independently
• Experience with HR tools or platforms (e.g., onboarding systems, KPI trackers)
• Excellent communication and interpersonal skills
• High attention to detail, integrity, and professionalism when handling confidential information
• Familiarity with tools such as Zoho, Xero, or similar is a plus
• Comfortable working in a remote, fast-paced environment.

Note: An NBI or police clearance will be required upon acceptance of the job offer.