Payroll Specialist

Job Type: TBD

Work Hours: TBD

Job Overview: 

We are seeking a detail-oriented and highly organized Payroll Specialist to oversee payroll operations for both internal employees and outsourced contractors while supporting Accounts Payable (AP), Accounts Receivable (AR), and general accounting functions.

This role is responsible for ensuring accurate and timely payroll processing, managing contractor payments, maintaining financial records, processing invoices, tracking receivables, and supporting payroll, AP, AR, and general accounting functions. The ideal candidate has strong experience with QuickBooks Online (QBO), excellent attention to detail, and the ability to manage multiple financial processes in a fast-paced environment. Experience with Stripe and other payment platforms is an advantage.

Key Responsibilities:

Payroll Administration

• Process biweekly and monthly payroll for internal employees and outsourced contractors.
• Ensure payroll is processed accurately and on schedule.
• Review timesheets, attendance records, PTO requests, and payroll adjustments.
• Maintain and update employee and contractor payroll records.
• Calculate compensation adjustments, bonuses, commissions, and other payroll-related transactions as needed.
• Coordinate with HR and Operations regarding new hires, terminations, compensation changes, and employee updates.
• Reconcile payroll records and investigate discrepancies.
• Manage contractor payment schedules and ensure timely disbursement of funds.
• Process payments through various platforms and maintain accurate payment records.

Accounts Payable (AP)

• Process company invoices and maintain accurate payment records.
• Maintain accurate accounts payable records and supporting documentation.
• Review and reconcile company expenses and payment records to ensure accuracy.
• Track recurring expenses and payment schedules.
• Assist with month-end AP reconciliations and reporting.

Accounts Receivable (AR)

• Generate and distribute client invoices.
• Monitor accounts receivable balances and follow up on outstanding payments.
• Record incoming payments and reconcile customer accounts.
• Investigate and resolve payment discrepancies.
• Maintain accurate AR records and prepare aging reports.

Accounting & Financial Support

• Assist with bookkeeping, reconciliations, and financial recordkeeping.
• Prepare payroll, AP, and AR reports as needed.
• Support month-end and year-end closing activities.
• Maintain organized and accurate financial documentation.
• Ensure compliance with internal financial procedures and policies.
• Collaborate with Finance, Operations, and HR teams on financial and payroll matters.

Qualifications:

• Minimum 2 years of experience in payroll, bookkeeping, accounting, or a related role.
• Strong experience with QuickBooks Online (QBO) is required.
• Experience processing payroll for employees and/or contractors.
• Experience managing Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Proficiency in Microsoft Excel and Google Sheets.
• Strong understanding of bookkeeping and accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple deadlines.
• Experience with Stripe and other online payment platforms is an advantage.
• Experience supporting remote teams and contractor payroll is preferred.
• Experience in a staffing, recruiting, professional services, or outsourcing environment is a plus.

Note: An NBI or police clearance will be required upon acceptance of the job offer.