Retail Leasing Coordinator

Job Type: Full-Time

Work Hours: Monday to Friday, 9:00 AM to 5:30 PM Pacific Time with a 30-minute unpaid break

Salary: $1,000 per month

Job Overview

We are seeking a proactive and detail-oriented Retail Leasing Coordinator to support our retail leasing team by organizing and managing leasing leads, maintaining accurate records, and coordinating administrative tasks throughout the leasing process. In this role, you will ensure leads received from multiple sources are properly documented, tracked, and assigned while assisting with listing management and communication between the leasing team. This is primarily an administrative support role focused on organization, accuracy, and coordination rather than sales.

Key Responsibilities

• Organize and manage retail leasing leads received from multiple sources, ensuring all information is accurately recorded.
• Maintain and update lead activity using Microsoft Excel and/or CRM.
• Monitor lead status and ensure records remain accurate throughout the leasing process.
• Coordinate property tours and scheduling with regional in-office leasing agents.
• Draft listing descriptions using ChatGPT for review and approval before posting.
• Post and update property listings on Facebook Marketplace.
• Assist with occasional Spanish-language inquiries using Google Translate.
• Maintain accurate records of prospect communications, leasing activity, and property information.
• Provide administrative support to the retail leasing team while ensuring timely, organized, and professional communication.

Required Skills & Qualifications

• Minimum of 2 years of leasing coordination, administrative support, or back-office experience supporting the U.S. real estate industry.
• Strong written and verbal English communication skills.
• Proficiency with Facebook Marketplace, Microsoft Excel, CRM systems, and ChatGPT.
• Strong organizational skills with excellent attention to detail and follow-up.
• Ability to coordinate schedules and communicate effectively with internal teams.
• Comfortable using Google Translate or similar tools to assist with occasional Spanish-language inquiries.
• Self-motivated, dependable, and able to manage multiple priorities in a fast-paced environment.
• Experience with retail leasing is preferred.

Note: An NBI or police clearance will be required upon acceptance of the job offer.