Job Summary:

The AP Data Entry Clerk is responsible for accurately entering invoice and payment data into the company’s accounting system. This role supports the accounts payable process by ensuring timely, error-free input of vendor transactions, maintaining records, and assisting with reconciliations. Attention to detail, speed, and reliability are essential.

Key Responsibilities:

• Enter high volumes of invoices, credit memos, and payment data into accounting software

• Match purchase orders, receipts, and invoices to validate entries (3-way matching)

• Flag discrepancies and escalate issues to AP team or vendors as needed

• Maintain organized digital or physical records of all transactions

• Assist with weekly check runs and ACH payment processing

• Help prepare reports for month-end closing and audits

• Respond to inquiries from vendors regarding payment status

• Ensure all data entries are compliant with internal controls and company policy

• Support scanning, filing, and documentation management of AP records

• Collaborate with procurement or receiving teams to resolve invoice issues

Required Skills & Qualifications:

• High school diploma or equivalent; associate degree in accounting or business is a plus

• 1–2 years of experience in accounts payable or data entry preferred

• Fast and accurate typing skills (10-key proficiency required)

• Basic understanding of accounting principles

• Proficient in Microsoft Excel and familiarity with accounting software (e.g., SAP, NetSuite, QuickBooks)

• Strong organizational skills and ability to meet deadlines

• Trustworthy with sensitive financial information