Job Function

The Administrative Assistant provides multi-department support for a variety of administrative tasks to meet time sensitive deadlines. Assists with various housekeeping, scheduling of miscellaneous services and office inventory supplies.  

Mandatory Requirements

• College or University diploma business administration an asset  
• 1+ years’ of administrative experience  
• Technology savvy, Intermediate level MS Office Suite, Adobe  

Job Responsibilities

• Provides administrative support to ensure efficient operation of office functions 
• Answers 5 to 9 line telephone systems, schedules meetings and supports visitors. 
• Carries out administrative duties such as filing, data archiving, copying, binding, scanning, organizing file systems for annual re-creation 
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results. 
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations. 
• Exhibits polite and professional communication via phone, e-mail, and mail. 
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. 
• Maintains supplies inventory, checks stock and places Supplier orders expediting when appropriate for departmental special projects     
• Contributes to team effort as the ‘Go To’ person when needed 

Soft Skills

• Positive self-starter able to self-manage and prioritize effectively 
• Professional, positive attitude, responsibility of confidential info 
• Strong reasoning and critical thinking skills, detail oriented   
• Able to diffuse and handle conflict with diplomacy and tact 
• Excellent articulation and English fluency, verbal, written