Position Overview: A national non-profit Indigenous organization is seeking a dedicated Administrative Support professional to join their team on a full-time, permanent basis. The organization focuses on building and strengthening Indigenous economies through education, professional development, and networking for Economic Development Officers (EDOs) working in Indigenous communities.
The role involves providing senior-level administrative support to the organization’s management and staff. This position is vital in ensuring smooth operations across various projects and initiatives, contributing to the organization’s primary mandate.

Key Responsibilities:

• Administrative Support: Provide comprehensive support to the Manager of Administrative Services, the Executive Director, and other staff members. This includes drafting, formatting, and editing correspondence, reports, spreadsheets, and other documents using Word, Excel, and Outlook to ensure professional and error-free outputs.
• Meeting Coordination: Schedule and manage online meetings using Outlook, MS Teams, and Zoom for various projects and initiatives. Take minutes during meetings, summarize discussions, and distribute information to relevant parties.
• Office Management: Oversee office supplies, ensuring sufficient stock levels are maintained. This includes placing orders, managing inventory, and ensuring that all office resources are available when needed.
• Travel and Event Logistics: Assist in coordinating logistics for regional events and conferences, including booking travel arrangements for staff, Board, and Committee members. Manage all aspects of travel, ensuring that arrangements align with organizational needs and budget constraints.
• Promotional Materials Management: Handle the inventory of promotional materials, including receiving and processing orders, re-ordering stock as necessary, and maintaining up-to-date information on available items.
• Research and Content Development: Conduct research to respond to member inquiries, assist in locating resources, contacts, and other information, and support the content development of economic development initiatives.
•  Sponsor Management: Create and maintain a tracking sheet for sponsors, detailing sponsor levels, delegates, and any special requirements.
• Member and Stakeholder Relations: Ensure that members, stakeholders, and the public are treated respectfully and professionally in all interactions.