Legal Assistant (Bilingual)

Job Type: Full-Time

Work Hours: Monday to Friday, 9:00 AM to 5:30 PM Pacific Time, with a 30-minute break

Salary: $1,200 per month

Job Overview: 

We are seeking a highly organized and detail-oriented Legal Assistant to support our personal injury team with administrative and case support tasks. This role works under the supervision of the Case Manager and is responsible for handling time-sensitive, process-driven tasks to ensure cases move forward efficiently. The ideal candidate has prior experience in personal injury law, strong follow-up skills, and the ability to manage high-volume administrative responsibilities. Spanish fluency is strongly preferred, as a significant portion of our clients are Spanish-speaking.

Key Responsibilities:

• Create and maintain case files in FileVine

• Schedule clients with designated medical providers

• File insurance claims with clients’ and adverse parties’ carriers

• Send initial case correspondence, including:

• Client Welcome Letters

• Letters of Representation (LOR)

• Police Report Requests

• SR1 and SR19 forms

• Preservation of Evidence letters

• Provide repair shops with claim information for inspections, repairs, and total loss matters

• Calendar Statute of Limitations deadlines

• Request and obtain medical records and bills (ambulance, hospital, PCP, urgent care, chiropractic, imaging, etc.)

• File Medi-Cal and Medicare liens

• Mail and obtain witness statements

• Update and maintain the Medical Matrix and organize the Meds Folder

• Add providers and documentation to FileVine

• Follow up with medical providers regarding treatment status, reports, and billing

• Attach and organize medical records, bills, and reports (MRI, X-rays, prescriptions, etc.)

• Separate and maintain well-organized medical documentation folders

• Report case issues or concerns to supervising staff

• Participate in bi-monthly case review meetings

Required Skills & Qualifications:

• 1–2+ years of experience in personal injury law (strongly preferred)

• Experience handling medical records requests and insurance claims

• Familiarity with case management systems (FileVine preferred)

• Strong organizational skills with high attention to detail

• Ability to manage repetitive, process-driven tasks efficiently

• Excellent follow-up and documentation skills

• Ability to work under supervision and escalate issues appropriately

• Strong written and verbal communication skills

• Bilingual in English and Spanish (strongly preferred)

• Ability to manage multiple deadlines in a fast-paced environment

Note: An NBI or police clearance will be required upon acceptance of the job offer.