We are preparing for upcoming contract opportunities with a provincial government agency. These roles involve document scanning and document/records handling in records management environment, with assignments lasting up to few weeks occurring multiple times throughout the year, through March 2028.

Purpose of Position

• To accurately transfer data from source documents or images into database systems
• To support the processing of tax returns and remittances as part of a high-volume processing team

Duties & Responsibilities

• Enter client data from source documents and images using a computer
• Verify that images are correctly categorized; re-categorize if needed
• Perform quality checks on captured images to ensure legibility and legality
• Update client data by adding, replacing, or deleting information in systems
• Secure documents and lock storage cabinets daily; log off and secure terminals when not in use
• Provide feedback during testing of new or updated data entry applications
• Assist Team Leader by guiding new or temporary staff on work procedures
• Support processing of tax returns and remittances, including document review and cheque validation
• Sort and batch mail for imaging; prepare control sheets as per standard procedures Identify potential threats in documentation and follow protocols immediately

Perform other duties as assigned by management

Knowledge Required

• Use of interactive computer terminals and data entry systems
• Familiarity with OS2, Windows, MS Office, and related software
• Understanding of tax remittance and payment processing procedures
• Knowledge of cheque negotiability rules and clerical best practices
• Arithmetic skills for batch count accuracy and record tracking

Skills Required

• Typing speed of 10,000 keystrokes/hour with <1% error rate
• Ability to type for 5+ hours per day on a computer terminal
• Attention to detail and document classification skills
• Ability to identify and flag image/document issues
• Analytical thinking for workflow decisions and cheque review
• Comprehension of written and verbal instructions
• Communication skills for issue escalation and team coordination
• Sound judgment for threat identification and escalation
• Ability to work as part of a team with professionalism and courtesy  

Accessibility & Inclusion

Jombone is an equal opportunity employer. We are committed to inclusive hiring practices and complying with the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodation at any stage of the application process, please let us know. We will work with you to meet your needs.

Hiring Process

Application -> Self-assessment & Screening -> Data Entry Typing Speed Test & Interview -> Criminal Check -> Final Placement & Onboarding

How to Apply

Upon clicking on apply, you will be redirected to Jombone page where you can upload your resume and apply. 

Shortlisted candidates will be contacted for next steps, including screening and assessments.