Part-Time Senior Bookkeeper

Job Type: Part-Time (20 hours per week)

Work Hours: Monday to Friday, 9:00 AM to 1:00 PM Eastern Time

Salary: $ 750 per month

Job Overview: 

We are seeking a highly detail-oriented Senior Bookkeeper with strong real estate and multi-entity accounting experience to manage full-cycle bookkeeping across multiple development and investment entities, including partnerships and S-corporations. This role is responsible for maintaining accurate financial records, properly classifying work-in-progress and operating expenses, tracking capital contributions and equity activity, reconciling intercompany transactions, and ensuring consistency across multiple QuickBooks Online files. The ideal candidate demonstrates strong accounting judgment, understands financial statement impact, performs timely bank and balance sheet reconciliations, maintains audit-ready documentation, supports tax compliance processes (including 1099s and payroll tax), and collaborates closely with ownership, management, and external CPAs to ensure accurate and compliant financial operations.

Key Responsibilities:

• Industry & Entity Accounting

• Manage full-cycle bookkeeping for multiple real estate development entities, including partnerships and S-corporations

• Properly classify work-in-progress (WIP) versus operating expenses

• Record and track member capital contributions, loans, equity investments, and distributions

• Maintain accurate books in accordance with applicable accounting standards

• Support fixed asset accounting and cost classifications

• Intercompany & Complex Transactions

• Record and reconcile intercompany activity, including due-to/due-from balances, management fees, capital contributions, distributions, and intercompany income/expenses

• Ensure consistent treatment of intercompany transactions across entities

• Monitor and reconcile intercompany balances on a recurring basis

• Transaction Processing & Reconciliations

• Categorize all bank, credit card, and general ledger transactions

• Perform monthly bank and credit card reconciliations

• Reconcile balance sheet accounts, including fixed assets, loans, equity, and tax liabilities

• Track and reconcile disbursements from third-party disbursement managers

• Complete reconciliations accurately and submit for review in accordance with internal controls

• Accounting Knowledge & Judgment

• Apply strong understanding of how journal entries impact financial statements and period-specific trial balances

• Properly classify transactions among assets, liabilities, equity, income, and expenses

• Evaluate unclear transactions and determine appropriate accounting treatment

• Escalate complex or judgment-based issues through established review processes

• Software & Systems

• Use QuickBooks Online to record transactions, manage accounts, and generate financial reports

• Maintain entity-specific books while ensuring consistency across multiple QuickBooks files

• Tax Compliance Support

• Assist with sales tax, payroll tax, and Form 1099 preparation

• Reconcile tax liability accounts and confirm accurate recording of tax payments

• Collect and maintain W-9 and W-8 forms for vendor records

• Coordinate with external CPAs and tax preparers for filings and compliance

• Documentation & Quality Control

• Maintain organized, audit-ready financial documentation (bank statements, invoices, contracts)

• Attach supporting documentation to transactions and reconciliations in QuickBooks

• Maintain organized shared document storage systems (e.g., Dropbox or similar platforms)

• Identify, correct, and document errors promptly

• Follow established internal controls and quality assurance procedures

• Communicate regularly with ownership, management, and external advisors

Required Qualifications:

• Strong experience in bookkeeping or accounting for real estate development or multi-entity structures

• Experience working with partnerships and S-corporations

• Proficiency in QuickBooks Online and managing multiple entity files

• Solid understanding of financial statements and how transactions impact assets, liabilities, equity, income, and expenses

• Experience handling intercompany accounting and reconciliations

• Strong knowledge of bank, credit card, and balance sheet reconciliations

• Familiarity with capital contributions, equity tracking, and loan accounting

• Understanding of tax support processes, including 1099 reporting and tax liability reconciliations

• High level of accuracy, organization, and attention to detail

• Ability to exercise sound accounting judgment and work independently within established internal controls

Note: An NBI or police clearance will be required upon acceptance of the job offer.