Staff Accountant

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time, with a 1-hour break

Salary: $1,200 per month 

Job Overview: 

We are looking for a highly reliable and detail-oriented Staff Accountant to support the financial operations of three growing U.S.-based companies in the construction, steel, and equipment rental sectors. This full-time remote role is ideal for someone who thrives on routine, enjoys doing the fundamentals of accounting with precision, and takes pride in keeping financial records clean and compliant.

The Staff Accountant will handle day-to-day accounting functions, support month-end processes, and contribute to ongoing process improvements. The ideal candidate has experience working with U.S. companies, is comfortable in a fast-paced environment, and operates with a high level of independence, accountability, and integrity.

Key Responsibilities:

Daily & Weekly Tasks

• Record and post daily financial transactions, including payments, loan entries, credit card activity, and intercompany allocations.
• Review and code recurring financial statements (e.g., Amex, insurance, vendor bills).
• Validate and audit expense entries in the Accounts Payable module across multiple entities.
• Support the collections team with reconciliations and accurate application of payments.
• Monitor and update debt schedules, including loan and vehicle payments.

Month-End Close

• Perform thorough reconciliations of bank accounts and credit cards.
• Reconcile prepaid expenses, accruals, and intercompany balances.
• Prepare and post journal entries and adjust entries.
• Assist in general ledger tie-outs and preliminary financial reporting.

Projects & Fill-In Work

• Tie out asset records between systems (e.g., Point of Rental vs. Sage 100).
• Update depreciation schedules with lender and loan details.
• Enter company-level GL budgets into Sage 100.
• Audit and update vendor setups, W9s, and document attachments.

Reporting & Compliance

• Maintain supporting schedules for long-term debt, fixed assets, and prepaids.
• Prepare internal reports for leadership, lenders, and auditors.
• Ensure accurate and timely documentation submission.

Process Improvement

• Identify inefficiencies and suggest process improvements.
• Collaborate cross-functionally with HR, operations, and collections to improve job costing accuracy.

Qualifications:

Must-Haves

• At least 2–3 years of staff-level accounting experience, with exposure to U.S.-based businesses.
• Strong working knowledge of GAAP, reconciliations, journal entries, and intercompany accounting.
• Proficiency in Excel (VLOOKUPs, pivots, reconciliations).
• Proven ability to work independently and communicate progress proactively.

Preferred

• Experience with Sage 100 ERP.
• Background in construction, equipment rental, or job cost accounting.
• Ability to manage multiple entities within one accounting structure.

Key Traits for Success

• Reliable: Consistently meets deadlines and follows through without needing reminders.
• Accurate: Delivers clean, detailed work requiring minimal revisions.
• Independent: Self-directed, proactive, and resourceful.
• Honest: Transparent about progress, roadblocks, and uncertainties.
• Efficient: Works quickly and effectively under time-conscious leadership.
• Content & Committed: Seeks long-term stability, not fast-track promotions.

Note: An NBI or police clearance will be required upon acceptance of the job offer.