Accounts Receivable Specialist

Job Type: Part-Time

Work Hours: Monday to Friday, either 7:00 AM to 12:00 PM, or 8:00 AM to 1:00 PM Pacific Time

Salary: $700 per month

Job Overview: 

We are seeking a detail-oriented and proactive Accounts Receivable (A/R) Specialist with strong proficiency in Xero. This role is responsible for managing the full A/R cycle, including invoicing, collections, reconciliation, and order-to-cash operations. The A/R Specialist will work closely with the order processing team to ensure accurate and timely billing, maintain efficient cash flow, and build positive client relationships. Experience in Consumer Packaged Goods (CPG) is preferred but not required if the candidate demonstrates solid expertise in Xero.

Key Responsibilities:

• Prepare and issue accurate invoices based on orders and contracts.
• Manage the full order-to-cash process, ensuring timely billing and collections.
• Log into customer portals to submit invoices and reconcile A/R statements.
• Monitor accounts receivable balances and follow up with clients for outstanding payments in a professional and timely manner.
• Take full ownership of the A/R cycle by proactively contacting clients to collect outstanding balances, demonstrating confidence and professionalism in making collection calls when necessary.
• Perform A/R reconciliation and maintain accurate records of transactions.
• Collaborate with the order processing team to confirm order details and ensure correct invoicing.
• Investigate and resolve payment discrepancies or disputes.
• Generate A/R aging reports and provide updates on collection status.
• Assist with month-end closing and financial reporting as needed.

Qualifications:

• Strong proficiency with Xero is required.
• Experience in Consumer Packaged Goods (CPG) preferred.
• Solid understanding of invoicing and A/R cycles in a sell-in model, including their connection to order processing and revenue recognition.
• Familiarity with customer/vendor portals for invoicing and payments.
• Ability to reconcile A/R cash transactions and maintain accurate bank records in Xero.
• Experience with A/R aging report maintenance and follow-up.
• General knowledge of order-to-cash processes within CPG.
• Excellent analytical, communication, and organizational skills.
• Proficiency in Microsoft Excel and other financial tools.
• Ability to work independently and manage multiple accounts and deadlines.

Note: An NBI or police clearance will be required upon acceptance of the job offer.